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In today’s digital world, it’s more important than ever to have strong written communication skills. That’s why we’re providing you with a Further to Our Discussion Email Sample. This email template can be used to follow up on a previous conversation, whether it was a meeting, a phone call, or an email exchange. You’ll find examples that you can edit to fit your specific needs.
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Further to Our Discussion: Crafting a Meaningful Email
Following a productive discussion, sending a “Further to Our Discussion” email serves as a valuable tool for building rapport, clarifying agreements, and maintaining a clear record of the conversation. By crafting a well-structured email, you can ensure that the key points are effectively communicated, actions are clearly outlined, and the foundation for ongoing collaboration is established.
Open with a Friendly and Professional Greeting:
Start your email with a warm greeting that acknowledges the recent discussion. Address the recipient by name, demonstrating that you value their time and attention. For instance, you could write, “Hi [Recipient Name], I hope this email finds you well.”
Summarize the Key Points:
Provide a concise summary of the main points discussed during your conversation. This serves as a reminder of what was covered and ensures that both parties are on the same page. Use clear and concise language, avoiding jargon or overly technical terms. You could write, “During our discussion, we primarily focused on [Key Point 1], [Key Point 2], and [Key Point 3].”
Highlight Agreements and Decisions:
Clearly state any agreements or decisions reached during your discussion. This helps prevent misunderstandings and provides a solid foundation for moving forward. Be specific and include details such as timelines, responsibilities, and next steps. For instance, you could write, “We agreed that [Name] will be responsible for completing Task A by [Date] and [Name] will provide the necessary resources.”
Outline Action Items and Next Steps:
Clearly define the next steps and action items that need to be taken. Assign responsibilities and provide specific deadlines to ensure accountability. This section should be concise and easy to understand. For example, you could write, “To move forward, [Name] will gather the required data by [Date] and [Name] will prepare a draft report by [Date].”
Request Confirmation and Seek Feedback:
Politely request confirmation from the recipient that they understand and agree with the summary, agreements, and action items outlined in your email. Inviting feedback demonstrates your willingness to listen and ensures that any potential misunderstandings are addressed promptly. You could write, “Please let me know if you have any questions or if there are any adjustments that need to be made.”
Conclude with a Forward-Looking Statement:
End your email on a positive note, expressing your appreciation for the discussion and your commitment to ongoing collaboration. This reinforces the professional relationship and sets the stage for future interactions. You could write, “I look forward to our continued collaboration on this project. Please feel free to reach out if you have any further questions or require additional support.”
Further to Our Discussion Email Samples
Follow-Up on Our Project Timeline
Dear [Client Name],
I hope this email finds you well.
Further to our discussion last week, I am writing to follow up on the project timeline we agreed upon. As per our conversation, the first phase of the project is set to commence on [Start Date] and is expected to be completed by [End Date].
I have attached an updated project plan for your reference, which includes detailed milestones and deadlines.
Please let me know if you have any questions or need any further clarification.
I look forward to working closely with you to ensure the successful completion of this project.
Best regards,
[Your Name]
Scheduling a Conference Call
Dear [Recipient Name],
I hope this email finds you well.
Further to our discussion, I would like to schedule a conference call to discuss the next steps for our joint project.
I propose we hold the call on [Date] at [Time]. Please let me know if this time works for you. If not, please suggest an alternative time that may be more convenient.
I have attached a draft agenda for the call, which includes the following topics:
- Review of the project goals and objectives
- Discussion of the project timeline and milestones
- Assignment of roles and responsibilities
- Next steps and action items
Please feel free to add any additional topics you would like to cover.
I look forward to hearing from you soon.
Best regards,
[Your Name]
Resolving a Customer Inquiry
Dear [Customer Name],
I hope this email finds you well.
I am writing to follow up on your recent inquiry regarding our [Product/Service].
I understand that you were experiencing some difficulties with the [Product/Service]. I have investigated the issue and have found that it was caused by a temporary technical glitch.
The issue has now been resolved, and you should be able to use the [Product/Service] without any problems.
I apologize for the inconvenience this may have caused. If you have any further questions or concerns, please do not hesitate to contact me.
Thank you for your patience and understanding.
Best regards,
[Your Name]
Providing Updates on Project Progress
Dear [Team Members],
I hope this email finds you well.
I am writing to provide you with an update on the progress of the [Project Name] project.
As of today, we have completed the following tasks:
- Developed the project plan and timeline
- Gathered and analyzed the necessary data
- Created the initial prototype
- Conducted user testing and received positive feedback
We are currently working on the following tasks:
- Finalizing the design of the product
- Developing the software
- Testing the product for bugs and errors
We are on track to complete the project by the deadline of [Date].
If you have any questions or concerns, please do not hesitate to contact me.
Thank you for your hard work and dedication.
Best regards,
[Your Name]
Requesting Additional Information
Dear [Recipient Name],
I hope this email finds you well.
Further to our discussion, I would like to request some additional information from you regarding our project.
Specifically, I would like to know:
- The budget for the project
- The timeline for the project
- The goals and objectives of the project
- The target audience for the project
- Any specific requirements or constraints
Please provide me with this information as soon as possible. Once I have received it, I will be able to provide you with a more detailed proposal.
Thank you for your time and consideration.
Best regards,
[Your Name]
Expressing Gratitude for Feedback
Dear [Recipient Name],
I hope this email finds you well.
I am writing to express my sincere gratitude for the feedback you provided on our recent project.
Your feedback was extremely valuable and has helped us to identify areas where we can improve our product and service.
We have already begun to implement some of your suggestions, and we are confident that they will make a positive impact on our business.
Thank you again for taking the time to provide us with your feedback. We appreciate it greatly.
Best regards,
[Your Name]
Inviting to a Business Meeting or Event
Dear [Recipient Name],
I hope this email finds you well.
I am writing to invite you to a business meeting/event that we are hosting on [Date] at [Time].
The purpose of this meeting/event is to [State the purpose of the meeting/event].
We believe that you would be a valuable addition to our meeting/event and would appreciate your participation.
Please let us know if you are able to attend by [Date].
We look forward to hearing from you soon.
Best regards,
[Your Name]
Further to Our Discussion Email Sample: Tips for Crafting an Effective Email
Following up on a discussion can be essential in maintaining clear communication, establishing expectations, and ensuring that both parties are aligned on the next steps. Crafting an effective “Further to Our Discussion” email can help facilitate this process. Here are some tips to consider when drafting such an email:
Be Clear and Concise
- Keep the email brief and to the point, focusing solely on the key points discussed and next steps.
- Avoid unnecessary details or tangents that may distract from the main purpose of the email.
Refer to the Initial Discussion
- Begin the email by briefly referencing the date, time, and location of the initial discussion.
- Summarize the main points discussed in a concise manner, ensuring that you capture the essence of the conversation.
Highlight Next Steps and Responsibilities
- Clearly outline the next steps or actions that need to be taken, including any tasks or responsibilities assigned to each party.
- Specify due dates or timelines, if applicable, to create a sense of accountability and urgency.
Maintain Professionalism and Tone
- Use a professional and respectful tone throughout the email, avoiding informal language or slang.
- Maintain a sense of courtesy and appreciation for the other party’s time and attention.
Structure and Formatting
- Use clear and concise sentences, avoiding long paragraphs that can be difficult to read.
- Consider using bullet points or numbered lists to present information in a structured and organized manner.
Proofread and Review
- Proofread the email thoroughly before sending it, checking for typos, grammatical errors, or any inconsistencies.
- Ensure that all information, including dates, names, and contact details, is accurate and up-to-date.
Close with a Call to Action
- Conclude the email with a clear call to action, such as requesting a response or inviting the recipient to attend a meeting.
- Provide your contact information and availability for further discussion or clarification.
Subject: | Further to Our Discussion on [Date] |
---|---|
Body: |
Hi [Recipient Name],
I hope this email finds you well. I am writing to follow up on our discussion on [Date], where we touched upon several important points regarding [Topic]. To summarize, we agreed that [Summary of Key Points]. Moving forward, the next steps are as follows: – [Task 1] – Assigned to [Person/Team] Kindly complete your assigned tasks by [Due Date]. Should you have any questions or require further clarification, please do not hesitate to reach out to me. Thank you for your attention to this matter. Best regards, [Your Name] |
FAQs: Further to Our Discussion Email Sample
Q: What is the purpose of using “further to our discussion” in an email?
A: The purpose is to refer to a previous conversation or meeting and to continue the discussion or to provide additional information related to the topic.
Q: What is the tone of the email?
A: The tone of the email should be professional, courteous, and respectful, whether it is positive or negative in nature.
Q: How do I begin the email?
A: Begin the email with a clear and relevant subject line and a formal greeting, such as “Dear [Recipient Name]”.
Q: What should I include in the body of the email?
A: Include a summary of the previous discussion or meeting, provide any necessary updates, ask questions, offer solutions, or propose next steps.
Q: How do I end the email?
A: End the email with a polite closing, such as “Best regards” or “Sincerely”, and include your name and contact information.
Q: What if I need to follow up?
A: If you need a response or a follow-up, you may politely request a response by a certain date or suggest a time for a further discussion.
Q: Are there any common mistakes to avoid?
A: Avoid using slang, informal language, or excessive exclamation marks. Make sure to proofread your email for any errors before sending it.
## Thanks for Reading!
Hey everyone, thanks for taking the time to read my article about further to our discussion email samples. I hope you found it informative and helpful. If you have any questions or comments, please feel free to leave them below. I’ll be sure to answer them as soon as possible.
In the meantime, be sure to check out my other articles on email writing. I’ve got tips on everything from writing professional emails to dealing with difficult email recipients. So, until next time, keep on writing those emails!